สำนักงานเทศบาลตำบลนครชุม l ยึดมั่นธรรมาภิบาล บริการเพื่อประชาชน

How To Design A Maintenance Log In WPS Spreadsheet

โดย : Shanice เมื่อวันที่ : อังคาร ที่ 13 เดือน มกราคม พ.ศ.2569

Designing a maintenance log in <a href="https://www.wps-wp.com/">WPS</a> Spreadsheet is a practical way to track equipment service history, scheduled tasks, and repair records. Open a new WPS Spreadsheet document and define the header row with precise labels to ensure comprehensive tracking of maintenance details. Typical columns are: Equipment ID, Equipment Name, Location, Maintenance Date, Maintenance Type, Work Description, Technician, Parts Used, Time Spent, Next Scheduled Date, and Current Status. Choose clear, unambiguous headings that make the log intuitive for all users, regardless of their technical background. Ensure each column is wide enough to prevent text cutoff, especially for longer entries like descriptions or notes. For example, the Description column may need to be wider than the Status column. Apply bold formatting to the header row to distinguish it from data rows. You can also use a light background color or border to visually separate headers from the data below. These formatting choices enhance usability and lend a polished, organized appearance. Implement data validation rules to restrict input to approved values and reduce errors. Permitted values for Maintenance Type could include: Preventive, Reactive, Urgent, Scheduled. Select the column, go to the Data tab, choose Data Validation, set the criteria to List, and enter the options separated by commas. This prevents typos and ensures uniform reporting. Similarly, for Status, use values such as Completed, Pending, or Overdue. For dates, format the Date of Maintenance and Next Due Date columns as Date type to enable sorting and filtering. This functionality enables fast detection of near-due and overdue maintenance activities. Add a dynamic column that computes the days remaining until the next scheduled maintenance. Insert the formula =NextDueDate-TODAY() to display a countdown to the next task. If the result is negative, it indicates the task is overdue. Use conditional formatting to highlight critical entries. Choose the Status column and create a rule that changes cell color to red when "Overdue" is entered. Use conditional formatting to tint cells yellow for tasks scheduled to occur in the coming 7 days. Color-coded highlights streamline task prioritization and reduce the time needed to assess workload. Add a dedicated summary area to present critical performance indicators at a glance. Utilize COUNTIF for completed status counts and AVERAGE to determine mean duration across all maintenance events. Create a time-based chart using the maintenance dates to illustrate frequency patterns across weeks or months. Lock the header and summary cells to prevent unintended modifications. Choose the protected cells, open the Cell Format dialog, visit the Protection panel, and confirm the Locked checkbox is active. Head to the Review menu and select Protect Sheet to enforce the locking settings. Include a password for enhanced security if multiple users have access to the file. Name the file clearly, for example: Equipment_Maintenance_Log_2024, to ensure easy identification. Place the file in a shared drive or network folder available to all authorized personnel. Maintain timely updates by requiring technicians to record each completed task without delay. Consider creating a template so new logs can be quickly generated for additional equipment or locations. An organized maintenance record in WPS Spreadsheet enhances workflow efficiency while aiding regulatory compliance, financial forecasting, and asset lifespan extension 

เข้าชม : 9